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Every document checked
against your own list
Add an application, contract or submission. The tool checks it against your checklist and shows what is complete, what is missing and what needs a closer look.
Document checker
Custom softwareChecks forms, contracts or submissions against your checklist and flags what is missing.
- Add a filePDF, Word or a scan
- AI reads itFinds the key details
- Checked against your listItem by item
- Clear reportWhat is there, what is missing
Works withA desktop app or web tool · Your own checklist · Your own AI account
In short
What it does
Many teams check the same kinds of documents against the same list every day: application forms, tenancy agreements, supplier contracts, project submissions. The document checker does the first pass. AI reads the document, looks for each item on your checklist and reports what it found, with the page it found it on. A person makes the final call.
What stays in your control
- It shows where it found each item, so you can check quickly.
- It never approves or rejects anything on its own.
- Files stay in your own storage. Only the text needed for each check goes to your AI account.
How it works
Step by step
What happens each time it runs, from start to finish.
- 1
Add the documents
One file or a whole folder, as PDF, Word or clear scans.
- 2
AI reads each one
It finds names, dates, amounts, signatures and the sections on your list.
- 3
It checks every item
Each item is marked found, missing or unclear, with the page it is on.
- 4
You get a report
A short summary per document, plus a list of anything that needs a person.
- 5
Your team decides
Review the flags, then export the results to a sheet.
How it helps
What changes for your team
Results depend on your volume and how your team works. We talk through what to expect before you decide.
01
A faster first pass
Your team starts from a report, not a blank checklist.
02
Fewer missed items
The same list is checked on every run.
03
The same standard for everyone
One checklist, applied the same way across the team.
04
A record of each check
See what was checked, when and what was found.
Examples
Businesses it suits
A few of the ways it can be shaped. Your version is built around your tools and how your team works.
Property agents
Tenancy applications checked for ID, references and proof of income.
Schools and training providers
Application forms checked for missing sections and documents.
Construction
Submittals checked against the specification list.
Accountants and bookkeepers
Client year-end documents checked against your request list.
HR teams
New starter paperwork checked before day one.
Venues and events
Supplier insurance and risk assessments checked before the event.
What we need from you
- Your checklist, as you use it today
- A few sample documents, with personal details removed
- Whether your team prefers a web tool or a desktop app
Ways to extend it
- Draft a request for missing items, ready to send
- Track documents from received to complete
- Several checklists for different document types
Pricing
from S$1,200 /project
Fixed quote after an initial call. 50% to start, 50% on handover. Includes 30 days of fixes. Optional maintenance from S$150/month. AI usage is billed to your own AI account.
Web tools open with a link and suit most teams. Desktop apps suit large batches of files on your computers. Desktop apps show a security warning on installation, and we guide you through it.
Clear scans usually work. Pages it cannot read are flagged rather than guessed.
No. It does the first pass and shows its working, so your team can make the decision faster.
More examples
Other systems we build
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- Job detailsNotes from a call or visit
- AI matches itemsFrom your own price list
- Quote draftedItems, totals and terms
- You check itEdit, then send as a PDF
Works withYour price list · A web tool in your hosting account · Your own AI account
Team knowledge assistant: how it works
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- Staff askA question in plain words
- Searches your docsHandbook, policies, menus
- Answers with sourcesLinks to the right page
- Gaps loggedQuestions it could not answer
Works withGoogle Drive or SharePoint · A web tool or team chat · Your own AI account